When writing formal letters, you have to take note of the following:-
-- the punctuation marks(标点符号) inthe address, date, greeting, etc.
-- Leave a line after every paragraph.
-- The date is on the same line as the last line of the recipient’s address.
--- Must underline the last line of the receipient’s address.
--- Must underline subject heading.
--- Use Dear Sir, as greeting.
-- The sender’s name should be in capital lettes(大写) within brackets below the signature.



Sample 1 ( LETTER OF COMPLAINT)(投诉信)

You are a prefect. Write a letter of not less than 120 words to the teacher-in charge of the School Canteen Committee, complaining about the poor conditions in your school canteen.
In your letter, mention the following:-
a) not enough chairs and tables – pupils have to stand and eat.
b) Too many flies and cockroaches;
c) Canteen workers not neatly dressed;
d) Food is or poor standard
You may include any other relevant points.

__________________________________________________________________

Prefects’ Board,
Sekolah Menengah Chung Hua, ( YOUR/WRITER’S ADDRESS)
40999 Klang.
___________________________________________________________________

The Teacher-in-charge,
School Canteen Committee,
Sekolah Menengah Delima, ( RECEIPIENTS ADDRESS)
40999 Klang


Dear Sir, (GREETING)

Poor conditions in our school canteen (SUBJECT HEADING)

I am writing this letter is to inform you about the poor conditions in our school canteen.

2. First, there are not enough chairs and tables. As a result many students are forced to stand and eat.

3. The number of flies and cockroaches in our canteen are increasing. One can see swarms of flies around the canteen. Cockroaches can be seen foraging for food. The increase of these insects indicates that the canteen is dirty.

4. The canteen workers are also not neatly dressed. They seem to wear the same old dirty clothes for days.

5. The food sold in the canteen is also of poor standard. Pupils are complaining that they are not
getting their money worth.

We would be grateful if you could help to remedy the situation as soon as possible.

Thank you.

Yours faithfully,
AlanTan

(ALAN TAN)
Senior Prefect





Sample 2== LETTER OF APPLICATION (应征信)

In about 150 words, write a letter of application for the following post.

An expanding supermarket is looking for suitable persons to fill the following position:

Sales Assistants
Requirements:-
• PMR with credits in English and Bahasa Melayu
• Minimum 2 years working experience
• 20-40 years old
• Willing to work hard
• Pleasant personality and appearance

Interested candidates, please apply in writing giving curriculum vitae and a recent photograph to:-

The Personnel Manager,
Vasan Supermarket,
Jalan Besar,
09800 Gurun





18, Jalan Tupai,
09100 Bedong.


The Personnel Manager,
Vavan Supermarket,
Jalan Besar,
09800 Gurun 6 JULY 2007

Dear Sir,

Application for the Post of Sales Assistant

I am writing this letter is to reply to your advertisement in the Nanyang Daily dated 4th July 2007.
I am glad to enclose my curriculu vitae.

Name : Tan Ah Seng

Date of birth : 10th September 1990

Address : 18, Jalan Tupai,
09100 Bedong,
Kedah Darul Aman

Citizenship : Malaysian

Educational
Qualification : Passed PMR Grade 1
Credits in English, Bahasa Melayu, athematics

I enclosed copies of my certificates, and a recent photograph of myself.

Thank you.

Yours faithfully,

Tan Ah Seng

(TAN AH SENG)